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| Title: | Executive Assistant |
| Description: | Little Bee Books is currently recruiting for an organized, ambitious, and quick-learning Executive Assistant to join our team. The executive assistant will be responsible for providing administrative support directly to the CEO, and at times, to other senior leadership at the company.
The Executive Assistant will be responsible for directly supporting the CEO with administrative tasks including scheduling meetings, maintaining calendars, booking travel, sending packages, creating PowerPoint presentations, greeting office guests, office management, and more. The Executive Assistant will also be chiefly responsible for managing various systems and processes in the office, such as the electronic sign-in kiosk, the employee intranet database, and interoffice email distribution lists, among others. About Little Bee Books: Little Bee Books is a children's book publisher dedicated to making high-quality, creative, and fun books for busy little bees ages 0 through 12, offering an inspired selection of early learning concept books, board books, novelty books, activity books, picture books, chapter books, nonfiction, gift sets, and more. For more information please visit littlebeebooks.com. About BuzzPop: BuzzPop, an imprint of Little Bee Books, is a media and licensing publisher designed to bring the very best of pop culture, favorite brands, and media tie-ins to fans of all ages. With a list including bilingual Disney books, a full line of Smooshy Mushy titles, and Crayola coloring and activity books, as well as publishing programs featuring boundary-breaking social media influencers such as JoJo Siwa and Karina Garcia, BuzzPop is devoted to creating empowering and diverse books for everyone. For more information please visit buzzpopbooks.com. About Yellow Jacket: Yellow Jacket, an imprint of Little Bee Books, is a middle grade publisher of series and standalone titles for ages 8 through 14, covering an array of genres including humor, historical fiction, magical realism, coming-of-age stories, graphic novels, and much more. For more information please visit yellowjacketreads.com. What You’ll Be Doing: •Maintain a clean, orderly, and welcoming office space, including re-filing books in company library •Coordinate distribution of sales materials •Maintain meeting calendars and conference room schedules •Act as point person for building management, office security, and cleaning •Prepare daily, weekly, and monthly stock and sales reports to send to the CEO •Liaise with the building superintendent and Human Resources Manager on matters such as fire safety, office security, appliance and systems maintenance, and pest control •Provide new hires with access to company systems and assets, and assist the Human Resources Manager with the general on-boarding process •Monitor usage of office supplies and reorder as needed; minimize spending where possible •Respond to phone calls and emails on the main company line, and direct concerns or solicitations to the appropriate point of contact within the company •Schedule meetings and dinners during major book fairs, such as BookExpo America, Bologna Book Fair, and Frankfurt Book Fair •Track expenses for the CEO and for general office needs; complete expense reports and file invoices as needed •Assist the Human Resources Manager in organizing company events, such as the annual Summer Party and holiday Party, and various in-office social mixers •Book all travel for CEO and senior management •Oversee cleaners and cleaning budget •Perform other duties as requested or assigned |
| Requirements: | What You’ll Bring to the Table:
•Previous office or internship experience, publishing preferred •Bachelor’s degree or college course work and knowledge gained through equivalent work experience •Strong organizational skills and ability to multitask efficiently •Strong written and oral communication skills •Ability to work independently and be a strong self-starter •Ability to think creatively and problem solve •Ability to work quickly and decisively in a fast-paced environment •Proficient in Microsoft Office |
| Company: | LITTLE BEE BOOKS |
| Short Description: | Little Bee Books is an independent, boutique publisher founded in 2014 and based out of New York City. We specialize in progressive and inclusive books for children of all ages. |
| Location: | New York, NY |
| How To Apply For This Job: | Applying to join our team: Please email your salary requirements, cover letter and resume to careers@littlebeebooks.com. |
| Date Posted: | 4/26/2019 (Ongoing Job Posting) |
